Describe the purpose of the position, the team it works with, and the outcomes for which it is responsible.
Responsibilities
[A concrete responsibility and its scope]
[A regular collaboration or delivery expectation]
[A relevant quality or operational requirement]
Qualifications
List the skills genuinely needed for the role. Separate essential qualifications from useful experience, and avoid unnecessary barriers.
Compensation and working arrangements
State the applicable pay range, benefits, location requirements, and working arrangements accurately. Include any disclosures required where you recruit.
How to apply
Explain the application steps, the information needed, and how applicants can request an accommodation or ask a question.
Writing a clear, compelling job description is essential for attracting the right candidates to your open role. A well-crafted job description not only outlines the responsibilities and qualifications of the position, but also gives potential applicants a sense of your company culture and values.
By investing time in creating a thoughtful job description, you can streamline your hiring process, reduce the number of unqualified applicants, and ultimately find the best fit for your team.
How to write a job description
When writing a job description, start by providing an overview of your company and the role you're hiring for. Include key details like the job title, department, reporting structure, and whether the position is full-time, part-time, or contract.
Next, dive into the core responsibilities and duties of the role. Be specific and use action-oriented language to describe what the person in this position will be doing day-to-day. Highlight the skills and qualifications required, such as education, experience, technical abilities, and soft skills.
Finally, make sure to include information about the benefits and perks of working at your company. This could include health insurance, retirement plans, professional development opportunities, and any unique benefits that set your company apart. Providing this information can help attract top talent who are looking for a supportive and rewarding work environment.
You could also use Vellumora, an AI-powered document editor that helps you write smarter. Our library has dozens of expert-curated templates to choose from, like this sample job description.
How to use this job description template
Here's how to go from our general template to a polished job description in just a few clicks.
Open up Vellumora, click "New Document," and select the "Job Description" template from the gallery.
Under "knowledge sources," you can include a link to your company website or any other relevant information about the role. This will give the writing AI more context to work with.
Hit "Generate," and watch as Vellumora's writing AI creates a custom job description for you in seconds.
Refine the description with our Rewrite brushes. You can adjust the tone, shorten the text, enhance readability, and more.
Add your own personal touches and company-specific details. If you need some ideas, brainstorm with Vellumora Chat, a chatbot that lives right next to your document.
When you're done, ask Vellumora to review your work for any grammar or spelling mistakes. A polished, error-free job description will help your company look professional and attract top talent.
Export your completed job description from Vellumora in either a PDF or DOC file. It's ready to post on job boards or your careers page!
Best practices and tips for success
Before you start writing, gather input from the hiring manager, team members, and other stakeholders about what they're looking for in a candidate. Some key details to nail down include:
The must-have skills and nice-to-have qualifications
The biggest challenges and opportunities in the role
How this position fits into larger company goals and the type of projects they’ll work on
Team structure/hierarchy and how constructive feedback is delivered
The traits of successful employees in similar roles
Use inclusive, unbiased language: Avoid words that could discourage certain groups from applying. Keep the description focused on the core requirements of the job.
Sell the position and your company: Job descriptions are a recruiting tool. Highlight the benefits, perks, and growth opportunities to get candidates excited about joining your team.
Be realistic about requirements: Including a long list of qualifications could deter great candidates. Distinguish between the true must-haves and the nice-to-haves.
Provide salary information when possible: Including a salary range increases transparency and helps you attract candidates whose expectations align with what you can offer.
Keep it concise: Aim for 300-700 words. Use short paragraphs, bullet points, and clear section headings to make the description scannable and easy to read.
Once you're in the document editor, select the "Generate" button to open the "Generate Draft" menu. Tap "Use template →" to open the template menu, where you can choose "Job Description" from the options.
Your turn
Finding the right person to join your team starts with writing the right job description. Let Vellumora and our battle-tested template help you craft a posting that will attract your ideal hire.
Try it out and see how easy it is to create an effective, engaging job description in minutes. Your next great employee is out there - use Vellumora to reach them.
